Project Management key responsibilities is to plan, document, manage and track projects which are critical to the successful completion of all projects. To assist in this effort several documents and processes exist. TIBS Software utilizes the industry standards Project Management Process which is based on PRINCE2 in conjunction with other industry best practices from multiple methodologies such as RUP (Rational Unified Process) and XP (eXtreme Programming) information collected in TIBS Software own project management experience as the base for capturing and providing information to clients.
The life cycle model to execute various projects has evolved over the period of time through various projects executed by TIBS Software. Following diagram represents this life cycle.
During the implementation time of the agreed scope there is always a chance that either party or the client TIBS might requires change to be done. The process to deal with this eventuality shall be as follow:
- All change requests will be formal and writing.
- Change requests shall be logged and tracked in a centralized repository accessible by both parties.
- Change requests shall be assigned for analysis and recommendation for experts on both parties.
- Change requests shall be assessed by the Project Managers against the impact on scope, time, cost and quality of the deliverable.
- A change management board shall be created represented by both parties and shall have the final say on whether to implement the change or decline it.
- In case the change is accepted the Project Manager shall integrate it into the project control documents (Schedule and Task Plan, Risk, Scope, etc.) and communicate it with the proper stakeholders for them to approve the additional time or cost required to implement the change.
Risks exist in all projects. It is management’s responsibility to identify as many risks as possible and devise a mitigation plan appropriate to mitigate negative ramifications to projects. Critical data related to each risk is contained in this document to further aid management in its effort to identify and mitigate risk.
Our Project Manager would be using a template document to identify, track, and manage risks associated with the project. The risks and its probability along with the contingency plan for each risk would be identified and would be communicated via the kickoff meeting.
Project communication is critical to the completion and satisfaction of the project stakeholders expectations. Each project will require a variety of media to ensure that all project members and stakeholders receive accurate, timely and successful communication about the project.
The client can choose to communicate with TIBS Software via Mail, Telephone, Fax, Email, Instant Messengers or Web-conferencing. In the kick off meeting we would be finalizing on the communication medium and also introducing the Program Manager exposing the contact details of the team.